Plan: Not Available: Intermediate Available: Pro or Elite
Users: Not Available: All users Available: FYI Admins or User Group permissions
Practice Management Source: Available: All sources
This Custom Process is designed for practices using New Collaborate and integrated with ATOmate.
The Custom Process will auto-share documents from the 'ATOmate Collaborate' Cabinet into the Client’s Share folder, so clients can access and view these documents.
This custom automation has been created by the ATOmate team, ready to be imported to use in your practice. Please contact the ATOmate team should you have any queries.
Before setting up this process, ensure that both ATOmate and New Collaborate integrations have been configured and activated in Automation - Apps. Refer to:
What's Included
This process will be set to run on an hourly Schedule.
When importing this automation the following items are included:
Custom Views
The following Views and their associated details are used for these processes:
| Name | Type | Filters |
| ATOmate Collaborate Upload | Document View | Source = ATOmate |
Setting up the Process
Contact ATOmate to setup the 'ATOmate Collaborate' Cabinet
Contact the ATOmate team to have the 'ATOmate Collaborate' Cabinet automatically created via their API. Refer to ATOmate's Super User Guide here.
Important Note: We recommend restricting access to this cabinet to only FYI Admins, as it contains duplicate documents synced from the ATOmate integration. Refer to Managing User Groups. Additionally, consider updating any Document Views to exclude this cabinet so these duplicate documents are not visible to FYI Admins. Refer to Saving Changes to the View Layout, Modifying and Deleting Views.
Importing this Custom Automation
Click here to download the file used to import this example Custom Process, ready for you to test and activate or customise to suit your practice (or download the file from the bottom of this article).
Note: If you are using Chrome as your browser, the link may not automatically download the zip file. You need to right-click on the download link above, select Copy link address and paste it into a new browser tab in the browser's URL field.
When you have downloaded the file you can import the Custom Process. Refer to Importing Custom Processes.
What's Next
Ensure you Review your Automation, Templates and Views.
Templates can be located in your Knowledge workspace, you can review and personalise any imported templates, ensure that you set the Template Status to active when you've finalised your review and customisations.
Review and update the Process Controls and Process Steps for your Automation. Specific comments have been added to the steps where action is required. These will display in blue.
After reviewing all items for your Automation, ensure you Test the Automation. When ready, set the Status of the Automation to Active.