For practices creating large numbers of invoices regularly, FYI can enable an Invoice Interval setting to allow invoices to be synchronised to Xero in batches, rather than immediately as they're approved in FYI. This will reduce the number of requests sent to Xero, and the risk of reaching rate limits.
When using Invoice Intervals:
- The FYI Support team will enable the intervals for 5 minutes, although this can be extended to a longer period if required.
- As invoices are approved, they are added to a batch in the database. This batch is not visible and cannot be controlled from within FYI.
- Invoices will be displayed with the status of "Approved" when they remain in the batch.
- After the interval has passed, FYI will synchronise all "Approved" invoices to Xero, including creating contacts in Xero if required. The invoices in FYI will be updated to "Draft in Xero".
- Any invoices updated in Xero since the last interval will be updated in FYI.
To request the Invoice Interval setting to be enabled on your platform, please contact support. For more information on Invoice Statuses, refer to Invoicing Overview.