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Once your Collaborate site has been created, you can enable the SharePoint audit feature to track user activity and understand which users have accessed the content, as well as the SharePoint Viewers functionality.
The following steps will need to be completed for each SharePoint site. For example, the default Client Collaborate site, and where selected for individual clients, the dedicated Client Secured Collaborate sites.
Enable Audit Reporting
Note: The following steps must be completed when logged into the Collaborate site as the OneDrive Admin User.
- In FYI, navigate to the Collaborate settings, either the Collaborate app for Client Collaborate sites, or Sharing Settings for dedicated Client Secured sites.
- Click on the Collaborate Site URL.
- The Collaborate site will open. Click on the Settings cog icon in the top right-hand corner.
Note: It may take a few seconds for the icon to be displayed. - Click Site Information, and then the link View all site settings.
- Click Site Collection Features.
- Locate the Reporting option, and select Activate.
After 24 hours, the reporting function will be activated, and you will be able to create audit logs. Refer to the Microsoft article Configure audit data for a site collection.
SharePoint Viewers
To display the users that have viewed a file on New Collaborate, the SharePoint feature "SharePoint Viewers" will need to be enabled on the SharePoint site.
Note: The following steps must be completed when logged into the Collaborate site as the OneDrive Admin User.
To enable the SharePoint Views feature:
- Open the Collaborate SharePoint site.
- Site on Settings - Site Contents.
- In the top right-hand corner, click Site settings.
- Under the heading Site Actions click Manage site features.
- Locate the feature SharePoint Viewers and click Activate.
- The page will refresh, and will display Active next to SharePoint Viewers.
After a few minutes, hovering over a document will display the names of users who have viewed a document.
Refer to the Microsoft forum post Is there a feature to run a report to see who has viewed or accessed files on a SharePoint site?