What is Microsoft Entra B2B for New Collaborate?

Microsoft Entra B2B collaboration provides authentication and management of guests.

When Collaborating in FYI with Microsoft Entra B2B, you can securely share your files with external users whilst maintaining control over your own corporate data.

When a document or folder is shared with a client, if the client does not already have a work account or a Microsoft account, authentication happens via a one-time passcode.

FYI uses existing infrastructure both in FYI and in your practice's Microsoft 365. There is no subscription for using Microsoft Entra B2B and your practice would only pay if you exceed 50,000 monthly active users, that is, guests accessing the files. For more information, refer to the Microsoft help article Billing model for Microsoft Entra External Identities.

Benefits when using Microsoft Entra B2B for Collaborate

If you are not currently using B2B Collaboration, when a client is invited to Collaborate, they are added as an "anonymous user". These users cannot be identified, nor can policies be applied to the account, making it difficult to implement adequate security measures.

By implementing Microsoft Entra B2B, you'll receive the benefits: 

  • When clients or external users are invited to Collaborate using B2B Collaboration, a guest user account is created in Microsoft Entra. Your IT department can then implement security measures such as Multi-Factor Authentication (MFA), or conditional access policies to ensure only specific access is provided.
  • The ability to implement Google Federation in Microsoft Entra. For information on how to configure this refer to How can we enable Google Federation in Microsoft Entra so that external users are able to access the shared content with us using their existing Gmail account?
  • Greater logging and reporting capabilities, including folder views and file access events.
  • No need to change any processes for internal users - they will not see any difference in how they use Collaborate in FYI.
  • Quick and easy to implement; it should not take more than an hour to update the settings.
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