Plan: Not Available: Intermediate, Pro Available: Elite
Users: Not Available: All users Available: FYI Admins or User Group permissions
Practice Management Source: Not Available: Xero Practice Manager, APS, Iris, MYOB AE & AO, CCH, MYOB Practice Management (formerly GreatSoft) Available: FYI
Interim Time Entries are used to reduce the WIP balance, typically used for prepayments. These entries are displayed with a negative value, and are created automatically when:
- Interim Invoices are created in FYI,
- Invoices synchronised from Xero Ledger are marked as filed in FYI, or
- Interim amounts are added to an invoice.
Interim Time Entries can be reallocated to an associated Billing or Workflow Job. Refer to Reallocating Time and Disbursements to another Job.
Creating Interim Time Entries
Automatically when Approving Invoices
When the following type of invoices are created in FYI, a negative Interim Time Entry will be created when the invoice is approved:
- Interim Invoice
- Progress or Final Invoice that includes both WIP and an Interim Amount
Invoices can be approved from the Invoices or Documents List. Refer to Approving Invoices.
Note: Interim Time Entries will not be created for invoices dated prior to FYI being selected as the Practice Management source in the Practice Management Sync app in FYI.
Synchronising Invoices from Xero Ledger
When invoices are synchronised from Xero Ledger and created in FYI, they are created as Interim Invoices. The invoice is marked with an Unfiled Filing status and the Source Xero, regardless of the invoice status in Xero and whether the invoice reference includes a Job Reference Number. This includes invoices that both:
- Are Paid, Unpaid, Approved, Draft, or Awaiting Payment in Xero.
- Previously synchronised to FYI, where no interim time entry was automatically created.
Practices must confirm that Unfiled invoices imported should be included (filed) or excluded in WIP reconciliation. This ensures invoice and WIP data reconcile correctly, and helps maintain reliable WIP management. Refer to Managing Unfiled Invoices.
Important: A corresponding interim time entry will only be created when the Invoice has been updated to a Filed status. The interim time entry will be created with the following details:
- User: System
- Date: Matches the corresponding invoice date. For example, if the invoice is dated 3rd February 2026 and is marked as filed on the 1st July 2026, the interim time entry date recorded will be 3rd February 2026
- Type: Interim
- Note: Interim Fee