The Aged WIP Lock Up report provides an overview of the Average Invoiced Amount and the Average Lock Up Days amount. This report is used to understand the outstanding Work In Progress (WIP) on a job that hasn't yet been invoiced.
Report Data
Report Tab
The Report tab is created leveraging the Microsoft Excel Pivot Table functionality.
The Report will display the Total Time entries, Average Invoiced Amount and the Average LockUp (Days).
Data is grouped by Client, which can be expanded and collapsed as required by clicking the + or - icon. Columns can be filtered by clicking the Down arrows next to column headings, for example, to filter to a specific job only.
Practices can customise the Pivot Table as required depending on their practice requirements. For more information, refer to Microsoft Support.
Data - Time Tab
The Data - Time tab will display columns as per the View configured in FYI. Refer to Default View below.
If Include All Columns was selected when generating the report, all columns available to the view will be included in the tab.
The last column of the Data - Time worksheet will be the LockUp (Calc) column, highlighted in yellow. The formula in this column calculates the number of days between the Invoiced Date and the date of any Time Type entries that equal "Time" or "Disbursement". The Status of the entry must be an "Invoiced" status and when in a "Locked" status, the formula will calculate the number of days between today and the time entry date.
This formula will be repeated for each row in the worksheet.
The LockUp (Calc) formula is as follows:
- =IF(AND(OR([@Type]="Time",[@Type]="Disbursement"),[@Status]="Invoiced"),[@[Invoiced Date]]-[@Date],IF(AND(OR([@Type]="Time",[@Type]="Disbursement"),[@Status]="Locked"),(TODAY())-[@Date],))
The value of the LockUp entry will be included in the pivot table calculations to provide the Average LockUp (Days) on the Report tab.
Report Settings
The Settings worksheet in Excel is used to manage the configuration options for the report, and a Change Log to track updates made to the report.
Variables
The Variables contain data that is used in the header section of the report. Making changes to the Variables can affect the accuracy and layout of your report, and should only be modified by experienced users.
Report Name
The Report Name is displayed on the Report tab, in the top left corner.
Practice Name
The practice name configured on the Settings tab will be displayed on the Report tab under the Report Name. By default, the practice's name from FYI will be inserted, but can be updated if required.
Report Date
Displayed on the Report tab under the Report Name and Practice Name, and is the date the report was run. If the report data is refreshed on a later date, this can be updated to show the newer date.
Change Log
The Change Log displays a record of all modifications to the template. When FYI releases new versions of reports, a summary of the changes will be added.
Practices can also use the Change Log to document any custom changes they make to their own reports. For example, if a practice updates the View to a Template, the Change Log should be updated to reflect the new change.
Note: Updating the Change Log on an individual report will apply to this report only. To display an updated Change Log for each new report, the changes should be made to the Template file itself.
Default View
The Report Template configuration in FYI allows users to select the Views to be included in the report. Each selected view in FYI will generate a corresponding "Data" tab in the Excel report.
The views selected can be found by looking at the Filing section of the Report Template in FYI.
For the WIP Lock Up Report, a Time view is selected by default, and will create the Data - Time worksheet. Practices can add more views if required, by selecting a View Type, then selecting a View.