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When configuring New Collaborate, the Folder Structure defines where a document is located when uploaded to the New Collaborate SharePoint site. This Folder structure can be based on filing parameters, for example, Year, Cabinet, or Work Type.
When sharing a document, the document will be uploaded using the folder structure, along with the naming convention of the document at that point in time.
If the filing details for the document are later changed, for example, the Year changes from 2023 to 2024 or the name of the document is updated in FYI, the location and name of the document on the New Collaborate site will not be impacted i.e. the document will not be moved or renamed.
This applies to both Shared documents and Co-Edit documents.
To change the location or name of the document, you will need to unshare and re-share the document. Refer to both Removing a Shared Document from New Collaborate and Sharing Documents with Clients and External Users.