How to restrict the ability for internal users to invite guests to SharePoint (Assigned Roles method)

You can restrict the sharing of folders and documents to only be sent from your OneDrive Admin account. This ensures that your practice's team will only be able to invite guests using FYI Collaborate, and not from SharePoint.

Important: We recommend creating an independent Microsoft 365 account specifically for the OneDrive Admin User account. If linking to an individual account, additional steps would be required to update permissions if that individual left the practice. Refer to Link your OneDrive Admin Account for New Collaborate.

To limit Guest User Invites:

  1. Open your New Collaborate SharePoint site.

  2. Log in as the OneDrive Admin User.

  3. In the top right-hand corner click the Gear icon, and select Site Permissions.
    3232_Collaborate_Site_Site_Permissions.gif
  4. Under Sharing settings click Change how members can share.
    3233_Collaborate_Site_sharing_permissions.gif
  5. Select Only site owners can share files, folders and the site.

  6. Ensure the setting Allow access requests is toggled off.

  7. Click Save.

For more information refer to the Microsoft article Limit sharing in Microsoft 365

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