Plan: Not Available: Intermediate Available: Pro or Elite
Users: Not Available: All users Available: FYI Admins or User Group permissions
Practice Management Source: Available: All sources
This custom process is designed to automatically create Payroll correspondence and assign a series of tasks to support payroll processing requirements for your clients.
This custom automation has been created by the FYI team, ready to be imported to use in your practice.
What's Included
This process will be set to run on a Schedule of the first weekday of each month.
When importing this automation the following items are included:
Custom Views
The following Views and their associated details are used for these processes:
| Name | Type | Filters |
| Payroll Jobs | Job View | Name = Contains Payroll |
Templates
The following Templates and their associated details are used for these processes:
| Name | Type |
| FYI: Your payroll has been processed for the period | |
| FYI: Payroll details required | Excel |
Job States
The following Job States and their associated details are used for these processes:
| Name | Type |
| On Hold | On Hold |
| Planned | Standard |
| Ready to Send | Standard |
| Completed | Completed |
| In Progress | Standard |
| At Review | Standard |
Add Step - Execute Process "Payroll Info Client Request"
You could consider adding an Execute Process at Step 2. The Execute Process step runs a separate Custom Process from within the parent process. In this example, it could execute the Client Request process to automatically send an email to relevant clients to request payroll details.
- Click Add Step and select Execute Process.
- Select the Process "Client Request".
- Ensure Apply New Process Filter is set as "Yes".
- Ensure Block Initiating Process set to “No”.
Importing this Custom Automation
Click here to download the file used to import this example Custom Process, ready for you to test and activate or customise to suit your practice (or download the file from the bottom of this article).
Note: If you are using Chrome as your browser, the link may not automatically download the zip file. You need to right-click on the download link above, select Copy link address and paste it into a new browser tab in the browser's URL field.
When you have downloaded the file you can import the Custom Process. Refer to Importing Custom Processes.
What's Next
Ensure you Review your Automation, Templates and Views.
Templates can be located in your Knowledge workspace, you can review and personalise any imported templates, ensure that you set the Template Status to active when you've finalised your review and customisations.
Review and update the Process Controls and Process Steps for your Automation. Specific comments have been added to the steps where action is required. These will display in blue.
After reviewing all items for your Automation, ensure you Test the Automation. When ready, set the Status of the Automation to Active.